Document Deposit Procedures for APA Journals

Authors of manuscripts to be published in APA journals may post a copy of the final peer-reviewed manuscript, as a word processing, PDF, or other type file, on their personal Web site or on their employer's server after the manuscript is accepted for publication. The following conditions would prevail: The posted article must carry an APA copyright notice and include a link to the APA journal home page, and the posted article must include the following statement: "This article may not exactly replicate the final version published in the APA journal. It is not the copy of record.” APA does not provide electronic copies of the APA published version for this purpose, and authors are not permitted to scan in the APA published version.

Depending on the deposit requirements of your research funding agency, the APA will deposit either the accepted peer-reviewed manuscript or final published article on your behalf to the National Library of Medicine’s PubMed Central (PMC). You need only let us know what deposit requirements apply to your article.

NIH Manuscript Deposit
The Revised Policy on Enhancing Public Access to Archived Publications Resulting from NIH-Funded Research, notice number NOT-OD-08-033 took effect April 7, 2008. By this policy, NIH-funded investigators are required to deposit to PMC an electronic version of the final peer-reviewed manuscript upon acceptance for publication, to be made publicly available no later than 12 months after the publisher’s actual print publication date. In compliance with NOT-OD-08-033, APA will deposit the final peer-reviewed manuscript of NIH-funded research to PMC upon acceptance for publication on your behalf.

What manuscripts are covered? The NIH policy applies only to peer-reviewed journal manuscripts accepted for publication, including research reports and reviews that were directly supported with NIH grant funds — not book chapters, conference proceedings, editorials, or correspondence. If your manuscript was directly funded by a grant or cooperative agreement in Fiscal Year 2008 (October 1, 2007 – September 30, 2008) or beyond and was accepted for publication after April 7, 2008, PMC deposit is mandatory. If your manuscript was accepted for publication after May 2, 2005, or was funded by a grant or cooperative agreement prior to September 30, 2007, PMC deposit is voluntary.

What you need to do: Upon submission to an APA journal, you will be asked to identify your manuscript as being NIH funded (as determined by the NIH policy guideline noted above). Should your manuscript be accepted, please complete the following form to ensure that APA journals will deposit the manuscript in PMC:

NIH – Public Access: PubMed Central Deposit form (PDF)

What the APA will do: The APA will deposit the final accepted manuscript to PMC. Authors will be asked by NIH to verify that the manuscript/article is the correct version prior to release into the database.

What version will be used? For NIH-funded research, the final "Word" version of the author-generated manuscript with all changes based on peer-review editorial feedback and found acceptable by the editor will be retained and deposited in PMC at the appropriate time by APA.

Wellcome Trust Deposit
The APA has reached agreement with the Wellcome Trust to deposit to PMC the final published article immediately upon publication. In accordance with the Wellcome Trust policy, articles deposited to PMC will be charged a publication fee of $4,000 per article in 2008.  Publication fees are an authorized grant expense for which authors can seek reimbursement from the Wellcome Trust. The article will also be available via PsycARTICLES.

What articles are covered? The Wellcome Trust specifies that all empirical research articles accepted for publication in peer-reviewed journals be deposited.

What you need to do: Upon submission to an APA journal, you will be asked to identify your manuscript as being Wellcome Trust funded. Should your manuscript be accepted, please complete the following form to ensure that APA journals will deposit the manuscript in PMC:

Wellcome Trust article sponsorship form (PDF)

What the APA will do: The APA will deposit the final published version of your article to PMC upon final publication.

Questions?
If you have any questions about the above procedures or if your situation differs from those described above, please contact APA Journals: journals@apa.org.