Board of Directors Approved Minutes: December 4-6, 2009

Approved Minutes

Present: James H. Bray, PhD; Alan E. Kazdin, PhD; Carol D. Goodheart, EdD; Barry S. Anton, PhD; Paul L. Craig, PhD; Norman B. Anderson, PhD; Rosie Phillips Bingham, PhD; Jean A. Carter, PhD; Armand R. Cerbone, PhD; Suzanne Bennett Johnson, PhD; Konjit V. Page, MS; Melba J. T. Vasquez, PhD; Michael Wertheimer, PhD; and Rachel N. Casas, BA; Nadine J. Kaslow, PhD, and Jennifer F. Kelly, PhD (incoming Board members)

Absent: None.

I. Minutes of Meeting

A.(1) The Board voted to approve the minutes of the August 4 & 8, 2009, and September 11-13, 2009, Board of Directors meetings.

II. Elections, Awards, Membership and Human Resources

A.(2) The Board postponed the item "Election of Recording Secretary and Treasurer" to a January 2010 conference call of the Board.

B.(3) The Board voted to approve the following changes to the method for the conduct of the President- Elect Nomination and Election Ballots:

Beginning in 2011, the President-elect Nomination Ballot will only be available to members online. Members who have email addresses on file with APA will be sent a link to the voting website. An announcement will also be made in the APA Monitor on Psychology and on the APA website providing the link to the voting website. The site will contain statements of those members who are interested in being nominated as information to the membership. No paper ballots will be printed.

Beginning in 2010, members who have an email address on file with APA will be sent a link to the President-Elect Election voting website. The candidates' statements will be included on the site. Those members who do not have an email on file with APA will be sent a paper ballot including the candidates' statements. The paper ballot will provide space for the members to write in their email address and will notify members that paper ballots will be phased out in the coming years.

Over the next several months, the Election Office will provide members with information about these changes in the Monitor on Psychology and on the APA website.

C.(23) The Board received as information an update on the item "Dual Members Dues Discount Program: Request to Include the Society for Neuroscience."

D. In executive session, the Board took action on the following appointments:

1. Appointed Barney Beins, PhD, to serve a three-year term (1/1/2010-12/31/2012) on the History Oversight Committee.

2. Appointed Nancy Molitor, PhD, to serve a two-year term (1/1/2010-12/31/2011) to replace Jana Martin, PhD, on the APA Insurance Trust.

3. Appointed Michelle Braun, PhD, and Allison Ponce, PhD to serve three-year terms (1/1/2010-12/31/2012) on the Committee on Early Career Psychologists.

4. Appointed Michael J. Jenuwine, JD, PhD, Charlotte J. Patterson, PhD, and Lisa Piechowski, PhD, to three-year terms (1/1/2010-12/31/2012) on the Committee on Legal Issues.

5. Appointed John J. McCormack, Peter M. Ramsey and Stephen C. Howell to serve three- year terms (1/1/2010-12/31/2012) as non-voting investment community members on the Finance Committee. Appointed Steven F. Stanton to serve a three-year term (1/1/2010-12/31/2012) as the non-voting audit/finance community member on the Finance Committee.

6. Approved Mathilda B. Canter, PhD, as the recipient of the 2010 Raymond D. Fowler Award for Outstanding Contributions to APA – Member.

7. Appointed Deborah Vietze, PhD, and Juneau Gary, PsyD, for five-year terms (1/1/2010-12/31/2014) as APA NGO Representatives to the United Nations Approved the continuation of the appointments for terms ending December 31, 2010, as APA NGO Representatives to the United Nations.

8. Approved the continuing committee appointments. 

III. Ethics

In executive session, the Board took action on six ethics cases.

IV. Board of Directors

A.(4) The Board voted to recommend that Council receive the Final Report of the 2009 Presidential Task Force on the Future of Psychology Practice and direct the Committee for the Advancement of Professional Practice to oversee the collection of feedback from boards and committees related to implementing the recommendations of the report.

B.(5) The Board voted to allocate $38,500 from the President's discretionary fund to support Dr. Goodheart's 2010 presidential initiatives. Her two initiatives are: The Presidential Task Force on Advancing Practice and the Presidential Task Force on Caregivers

C.(6) The Board voted to approve the following meeting dates in 2011: February 16 & 17, April 8-10, June 10-12, August 2 & 6, October 14-16, December 9-11.

D.(7) The Board voted to recommend that Council approve the following amendments to Association Rule 210-2.10 (bracketed material to be deleted; underlined material to be added):

210-2.10 Discretionary funds.

The Board of Directors and Council each shall have a discretionary fund to be used at their own discretion [of up to $110,000]. Council shall be responsible for setting the discretionary fund limits. After APA Council and Board have adopted a budget, new unbudgeted expenditures to be made from their respective discretionary funds shall be approved as follows:

(a) If emerging from Council action, the proposed allocation from the Council discretionary fund shall require approval by a simple majority vote of the Council members voting.

(b) If emerging from Board action, the proposed allocation from the Board discretionary fund shall require approval by a two-thirds majority of Board members voting.

(c) If either action involves the support of a task force and/or ad hoc committee, the authorization would be for one year only and assigned to the appropriate office/program. If the mission of the task force or committee is to continue beyond one year, it must be reauthorized and funded on a year-to-year basis.

(d) All allocations other than those described in (c) will be sent to Council for review if authorized for an additional period of time.

[The President and President-Elect shall each have a special discretionary fund of up to $38,500 and $16,500 respectively. Use of these special discretionary funds must be approved in advance by the Board of Directors and be limited exclusively to presidential initiatives. Costs related to each initiative must be incurred within the respective Presidents and President Elects term (calendar year).] A special discretionary fund will be allocated for presidential initiatives and must be spent during the first two years of the three-year cycle of each president. Council shall be responsible for setting the discretionary fund limit. The specific allocation of these funds shall be approved in advance by the Board of Directors.

The Finance Committee [annually] regularly shall review and recommend [increases] as appropriate [(inflation, etc.)] limits to the discretionary funds which shall be reviewed by the Board of Directors and submitted to Council for approval.

E.(8) The Board voted to postpone the item "Addressing Diversity Issues in Agenda Items" to a January 2010 conference call of the Board.

F.(8A) The Board voted to allocate two hours of 2010 convention programming to support a symposium at the 2010 Convention in San Diego that will discuss the recommendations made by the 2009 Presidential Task Force on the Future of Psychology Practice.

G.(8B) The Board voted to postpone the item "Procedural Safeguards to Ensure Scientific Integrity of APA" to its February 2010 meeting.

H.(24) The Board received as information an update on the 2009 Presidential Task Force on the Future of Psychological Science as a STEM Discipline.

I. In executive session, the Board took action on the following Psychology Defense Fund Case:

Petition # 2009-002: On recommendation of the Executive Management Group, the Board voted to grant $15,000 to the New York State Association of Neuropsychology to assist its continued efforts to reverse state restrictions on the use of neuropsychology technicians.

V. Divisions and State and Provincial Associations

No items.

VI. Organization of the APA

A.(9) The Board discussed and voted to forward to Council the following values statement as part of APA's Strategic Plan:

The American Psychological Association commits to its vision through a mission based upon the following values:

The Continual Pursuit of Excellence

Science-Based Knowledge and Application

Outstanding Service to Its Members and to Society

Social Justice including Diversity and Inclusion

Acting Ethically in All that We Do

The Board voted to recommend a full discussion by Council prior to finalizing the core values statement as part of APA's Strategic Plan. The Board commended the members of the Ad Hoc APA Values Committee for their work. The Board also provided feedback regarding APA's Strategic Plan Measures.

B.(10) The Board voted to postpone the item "Ensuring All Divisions and State, Provincial and Territorial Psychological Associations a Seat on the Council of Representatives" to a January 2010 conference call of the Board.

C.(11) The Board voted to recommend that Council approve the extension of the expiration date for the Principles for the Validation and Use of Personnel Selection Procedures to 2015.

D.(12) The Board voted to recommend that Council approve the following housekeeping changes to APA polices that have been identified through P&P's 5-year review of the Council Policy Manual (bracketed material to be deleted; underlined material to be added):

1) That Council approves an amendment to the 1980 guidelines for divisions to follow with regard to Fellows nominations:

Council voted to approve the following guidelines with regard to Fellow nominations by division:

That each division employs orderly procedures for ensuring the nominations of appropriate and deserving potential Fellows;

That divisions be encouraged (but not required) to ask nominees to provide a self-generated written statement setting forth their accomplishments that warrant nomination to Fellow status.

That evaluators at the division level submit to the Division Fellows Committee a narrative explanation of their decisions and, when the decision is supportive of the nomination, that all materials reviewed by the Division Committee be forwarded to the APA Membership Committee; and

That the Board of Directors continues to review the APA [Membership] Fellows Committee's recommendations, prior to making its recommendations to the Council, as specific in the current APA Bylaws.

2) That Council approves an amendment to the 1992 policy that extends the Membership Committees charge to recruitment and retention activities nominations:

Council approved having the Membership [Committee] Board oversee Association membership retention and recruitment activities and make annual reports on these activities to Council.

3) That Council approves an amendment to the 1998 policy regarding the collection of information about representation of women, ethnic minorities, gay men, lesbians, bisexuals, and individuals with disabilities in APA governance:

Collection of Information about the Representation of Women, Ethnic Minorities, Gay Men, Lesbians, [and] Bisexuals, Transgender Individuals, and Individuals with Disabilities in APA Governance: That staff is directed to 1) annually collect and disseminate information on the number of women, ethnic minorities, gay men, lesbians, bisexuals, transgender individuals and individuals with disabilities serving on Council and boards and committees; 2) at least every five years, collect and disseminate information on the number of women, ethnic minorities, gay men, lesbians, bisexuals, transgender individuals and individuals with disabilities who have been nominated to boards and committees and/or put on a board/committee election slate and to nominees on the Council of Representatives election ballot. The information will be collected by mailing a survey requesting voluntary self disclosure regarding gender, ethnicity, sexual orientation, and disability status from board/committee members and Council members (annually) and board/committee nominees and members running for Council (at least every five years). The results of the survey will be disseminated to APA governance groups and will be used in determining whether further action to increase diversity is warranted based on the results and, if so, at what point in the nomination/election process diversity issues may need to be most vigorously addressed.

Council requested that the APA Research Office be involved in the development of the survey and analyzation of the data.

4) That Council approves an amendment to the 1959 policy Philosophy for Creating New Divisions:

The policy of the Council with respect to the admission of new divisions shall be a positive one concerned with the spirit and intent of APA to give full recognition to diversity and to growth in the field of psychology. The Council shall not be overly restrained by considerations of orderliness, by fears of centralization, or by the problems created by a sheer increase in size. Council shall naturally satisfy itself that divisional status is warranted under the criteria established in the Bylaws. But, beyond the letter of these rules, Council shall establish that a proposed division represents a new, vigorous, and demonstrably viable interest; that it has achieved recognition in the literature of psychology and in institutional form within departments of psychology, industry, and government; and that it numbers among its members both established psychologists and [younger persons who are not actively working in other divisions] early career psychologists whose professional interest areas are not represented by the current divisions. When such new interests emerge, Council should be prepared to grant divisional status promptly.

5) That Council approves an amendment to the 1961 policy that encourages psychologists to join divisions and that Central Office should facilitate the process:

Psychologists should be encouraged to join at least one division of their choice. The Association should make it as easy as possible to apply for membership. This might take the form of a blank included with the annual statement of dues which would be filled out by the applicant, returned to the Central Office with the dues, sorted by Central Office personnel, and forwarded to appropriate division secretaries. The Central Office will utilize new and emerging technologies to facilitate membership applications for divisions.

6) That Council archives the 1985 Policy on Undergraduate Curriculum in Psychology.

7) That Council archives the 1994 Policy on Half-time Internships.

8) That Council archives the 2002 Memorandum of Understanding between the APA and CPA for Concurrent Accreditation of Doctoral Training Programs and Predoctoral Internship Training Programs in Professional Psychology.

E.(25) The Board received as information an update on the item "APA's Tax Status."

VII. Publications and Communications

No items.

VIII. Convention Affairs

A.(13) The Board voted to refer the item "Restructuring of Convention Registration Fees" to the Convention Working Group.

B.(14) The Board voted to approve the use of the 2010 Abatement Funds for enhancing the annual convention as recommended by the Board of Convention Affairs as follows:

1) $40,000 — Convention activities initiated by Carol Goodheart, EdD, APA President, to include

(1) Kids Camp — $25,000; (2) Speed Mentoring — $5,000; (3) Bring the Family Speaker — $5,000; and (4) Printing/activities in support of LGBT issues — $5,000;

2)$25,000 — APA Day at the San Diego Zoo's Wild Animal Park;

3)$35,000 — Enhanced technology associated with the convention and investment in attracting more sponsors and exhibitors to the meeting.

IX. Educational Affairs

A.(15) The Board voted to recommend that Council approve the proposed APA Advertising Policy for APA Publications (bracketed material to be deleted; underlined material to be added):

Advertising of educational programs in APA publications and on the APA Web site will be restricted to those schools or other institutions fully accredited by regional or other institutional accrediting associations recognized by the U.S. Department of Education. In addition, for those areas of professional psychology where APA accreditation is currently provided (e.g., clinical, counseling, school, combined), APA will restrict advertising to only APA accredited programs. Those [doctoral] programs accredited by the American Psychological Association must state that they are APA-accredited and include contact information for the APA Accreditation Office. [Those doctoral programs not accredited by APA must include the following statement in their advertisements: This program is not accredited by the American Psychological Association. Information concerning whether or not a doctoral program is APA-accredited will be required in all print advertising in APA publications and exhibit space at the APA Convention as well as alternative text in all banner advertising.]

B.(16) The Board voted to approve the addition of $31,100 to the 2010 Budget to subsidize the Continuing Education sessions at convention. The Board noted that the Continuing Education fees at convention will remain at $15 per CE credit for APA members and $20 for non-members. The Board requested that the Continuing Education Committee bring back to the Board alternative models for granting Continuing Education that specifically have reduced costs related to monitoring.

C.(26) The Board received as information and updated Petition for the Recognition of Proficiencies in Professional Psychology.

D.(27) The Board received information regarding the next steps in the transition toward international quality assurance collaboration between accrediting bodies.

X. Professional Affairs

A.(17) The Board voted to recommend that Council approve APA's development of treatment guidelines, including the establishment of a Steering Committee and Guidelines Development Panel(s) to assist in their development.

B.(18) The Board voted to recommend that Council adopt as APA the revised Model Act for State Licensure of Psychologists as amended by the Board.

C.(19) The Board voted to recommend that Council reauthorize the Public Education Campaign, to be consistent with APA's Strategic Plan, up to $1.5 million per year as previously authorized by Council and add $117,200 to the 2010 Budget to achieve funding of least $1 million per year for the next three years.

XI. Scientific Affairs

No items.

XII. Public Interest

A.(28) The Board received as information an update on the Report of the 2009 Presidential Task Force on Psychology's Contribution to End Homelessness.

XIII. Ethnic Minority Affairs

No items.

XIV. International Affairs

No items.

XV. Central Office

No Items.

XVI. Financial Affairs

A.(20) In double executive session, the Board voted to recommend that Council approve the 2009 year-end probable safety margin of $3,325,400 and a 2010 Budget safety margin of $1,040,100 (after recognition of the $3,500,000 cash flow from the buildings).

In double executive session, the Board voted to approve an approximate allocation of $2,790,500 to undesignated net assets. The Board also approved a special designation of $534,900 from 2009 net assets funds to fund the Fall 2010 Consolidated meetings and $534,900 from 2009 funds for end-of-year payments for staff.

B.(21) The Board voted to postpone the item "2010-2012 Financial Forecast and Net Asset Allocation Plan" to a January conference call of the Board.

C.(22) The Board voted to postpone the item "Long Term Investment Policy" to a January 2010 conference call of the Board.

D.(29) The Board received as information the 2008 IRS Tax Form 990 and 990-T.